Accountant Job 2021

Accountant Job, Accounting Kenyan Job Vacancies 2021, NGO Jobs In Kenya, 

Marie Stopes Kenya (MSK) has been operational in Kenya for 35 years. It is the largest provider of family
planning services in Kenya and offers life-saving and life-enhancing services to men and women of all ages
through a range or sexual and reproductive health service through its own clinic outlets, a network of
franchise outlets branded Amua, and the marketing of RH commodities. In addition, MSK has an MCH 24
bed nursing home in Nairobi. All these channels of service provision are intended to:

  • Reach high numbers of clients with RH services
  • Generate an income that results in sustainability and profitability of the network
  • Set an example in quality of care to other providers

This role’s key responsibility is to support the processes that ensure that financial reports are timely, accurate and that departments’ meet standards of management of sound planning and management of the organization’s finances with the aim of helping to achieve long term financial sustainability.

The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNINTENED
BIRTHS/PREGNANCIES and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE
NOT CHANCE

Key Responsibilities Measure

Taxes and Statutory Deductions

  • Handle VAT for (payables and receivables) and ensuring the accuracy of all VAT related returns to KRA
  • Reconciliation of VAT accounts
  • Receive payroll reports from HR department after payroll for a particular month has been closed
  • Prepare payment vouchers for all the deductions for approval for payment to be done.
  • Ensure the relevant deductions to Sacco’s and banks is paid and submitted within the set timelines
  • Ensure the relevant statutory deductions are filed and paid i.e. NHIF, NSSF, HELB, PAYE and withholding tax within the set timelines.
  • Timely/accurate consultants, locum and staff payments and remittance of taxes and other statutory payments
    withheld Management and reconciliation of staff receivables

The activities include:

  • Receive staff advance requests, update request with information on the status of the BZZZ and send for approval
  • Timely/accurate processing of advances
  • Accurate debtors schedules
  • Prepare payment requisition on receipt of approved request, ensuring timeliness and accuracy in coding and submit for necessary approval
  • Generate accurate and fully supported documents for EFT payment
  • Review and post approved surrender documents accurately and on a timely basis and allocate surrenders against advances
  • Reconcile staff debtors accounts and promptly pass correct adjusting entries
  • Prepare an aged debtors listing on a monthly basis and circulate to  departmental heads
  • Send monthly reminders to staff on overdue balances and actively pursue to ensure prompt settlement
  • Timely follow up & collection of outstanding debts Clinic income monitoring and posting of income
  • Daily email check to ascertain clinic collections are banked daily
  • Follow up with centres where there are delays or discrepancies
  • Post monthly income and service statistic for all Centres in SUN system
  • Monthly reconciliation and allocation of clinics related control accounts
  • All centre income banked daily
  • Daily/monthly banking reconciles with E.HR reports
  • Flag noncompliance with daily banking policy

Reconciliation of Key control accounts

The accounts include Tax Payable account, withholding tax payable account, terminal dues payable account, prepaid rents, prepaid insurances

  • Monthly review of balances in each account to determine nature of transactions
  • Process payment request for amounts that are due for payment whilst ensuring that correct codes are used
  • Ensure proper allocation of amounts paid against amounts
  • Prepare monthly report providing explanations for the amounts on these accounts and timelines on when balances will be cleared
  • Accurate and current balances Timely payment of government taxes Processing of EFT payments
  • Payment of MSK utilities & Rent
  • Payment of consultants, locum, Staff advances, payroll & staff final dues
  • Payment of all supplier invoices
  • Timely processing of payments Bank reconciliation
  • Prepare monthly bank reconciliation statements for the, MPESA clinics collection(C2B) account and assigned the MSK collection accounts
  • Follow up and resolve outstanding amounts on the bank reconciliation statement
  • Bank & MPESA reconciliation done monthly

Any other duties that may reasonably be required of post holder including:

  • Prompt and orderly filing of records
  • Participation in stock take and asset verification exercises
  • Minimise foreign exchange losses in all transactions and flagging up potential losses in timely fashion

Qualifications:

  • Degree in finance or related fields from a recognized institution of higher learning
  • CPA (K) or equivalent
  • You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MSI, enabling us to maximize our ability to influence others. You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
  • You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.
  • You hold yourself accountable for the decisions you make and the behaviors you demonstrate.
  • You are courageous in challenging others and taking appropriate managed risks.
  • Develop and grow
  • You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
  • You manage your career development including keeping your knowledge and

Skills:

  • Minimum 3 years working experience in INGO or MNC sector
  • Proven experience working with ERP system
  • Private sector experience is desirable
  • Experience in VAT accounting is an added advantage
  • Excellent IT skills
  • Good organizational skills
  • Ability to influence and communicate effectively
  • Ability to work with minimum supervision

How To Apply

Suitable and qualified candidates should email one document combining an application letter and CV to
pd@mariestopes.or.ke on or before 19th August, 2021. The subject of the email should read Accountant.
Applications will be reviewed on a rolling basis. Do not attach certificates and testimonials. Marie Stopes Kenya
is an equal opportunity employer and does not ask for fees at any stage of the recruitment process. Successful
candidates must abide by MSI’s Antifraud & Bribery Policy and Safeguarding Policy, including protection of
children and vulnerable adults. Only shortlisted candidates will be contacted.

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