Front Office Jobs In Kenya

Front Office Job Description

Job Summary

We are seeking a highly skilled and self-motivated front office worker to join our growing team. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.

Front Office Duties and Responsibilities

  • Greet clients and set a positive office atmosphere
  • Answer the phone, take messages, and redirect calls to appropriate offices.
  • Organize and maintain files and records; update when necessary
  • Create and maintain updated documents and spreadsheets
  • Oversee sorting and distribution of incoming mail
  • Prepare outgoing mail (envelopes, packages, etc.)
  • Collecting information from customers and clients
  • Entering data into the central database
  • Cataloging the data with appropriate tags for ease of reference
  • Transferring physical records into a digital filing system
  • Retrieving data as requested
  • Maintaining and updating the database system as necessary
  • Generating periodic reports
  • Evaluating and approving Purchase Orders (PO)s
  • Indexing and filing invoices
  • Operate office equipment, such as photocopiers, printers, etc.
  • Organize bookkeeping and issue invoices/checks
  • Record meeting minutes and dictations
  • Perform an inventory of office supplies and order what is needed

Front Office Requirements and Qualifications

  • College diploma or equivalent
  • Successful work experience in a front office setting or in another clerical position
  • Strong working knowledge of office procedures and basic accounting principles
  • Ability to effectively use and maintain office equipment
  • Solid knowledge of Microsoft Office
  • Outstanding communication skills
  • Great organizational and multitasking abilities

 Nice to Have

  • Associate’s degree preferred
  • Excellent typing skills with experience taking dictations a plus

Similar Job Titles

  • Front Desk Clerk
  • Receptionist
  • Secretary
  • Administrative Assistant

How To Apply

Submit your CV, copies of relevant documents and Application to  careers@freeadverts.co.ke
Use the title of the position as the subject of the email

Closing Date : 31 October. 2021
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