Finance And Administration Assistant Job

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Finance and Administration Assistant (Kenyans Only) , The African Technology Policy Studies Network (ATPS).
ATPS is seeking to recruit a Finance and Administration Assistant to be based at its Secretariat in Nairobi, Kenya:
Main Duties & Responsibilities:
  • Allocate and post expenses in the Pastel System to respective donors and grants
  • Monitor daily petty cash and ensure the safe custody of all cash at hand
  • Verify payments requests and prepare payment vouchers
  • Maintain Accounts Receivable, Accounts Payable and Prepayments subsidiary ledgers
  • Process staffs’ travel expenses statements and conference participants’ travel expense statements
  • Liaise with ATPS National Coordinators in order to assist with the smooth operation of their respective chapters
  • Initiate month end or period end closing activities and post Journal Vouchers
  • Prepare audit schedules.
  • Update the cashbook on daily basis and analyze receipts and payments for posting to the general ledger.
  • Reconcile the bank & cashbook balances and other general ledger accounts every month
  • Facilitate payment of statutory deductions to the relevant authorities.
  • Update the Fixed Assets Register and process the depreciation journal every month
  • Ensure that internal control procedures are followed for all cash disbursements, receipts and transfers.
  • Assist in the preparation of management accounts and Annual Budgets
  • Any other duties as may be assigned by the Supervisor or any Authorized Officer.
Administration and Human Resource
  • Ensure order and cleanliness in the office’s premises
  • Monitor leases and related obligations regarding the office premises; Supervise the use and maintenance of office equipment and vehicles
  • Process documentation for work permits, visas, house leases, and in other matters relating to expatriate employees and their dependents
  • Administer staff benefits, i.e. medical, insurance, and provident fund schemes;
  • Maintain personnel files and data and Process leave applications for all ATPS staff
  • Arrange performance appraisal and review of ATPS-recruited staff;
  • Co-ordinate training programs for ATPS locally recruited staff
Academic qualifications
  • A Degree in Commerce, Accounting, Finance, Business Administration (Finance option), or any other related discipline from a recognized university is required. Must be a CPA Finalist.
Skills and competences
  • Strong organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities within a time-pressured environment;
  • Strong coordination, facilitation & negotiation skills;
  • At least 3 years proven experience as a Finance and Administration Assistant, preferably with an International organization.
  • Proficiency in using computers and standard office and accounting software packages (MS Word, Excel, Pastel etc.).
  • Good professional verbal and written communication skills
  • Proficiency in English is required
  • Qualified female applicants will be given priority considerations.
Personal Attributes
  • Good character
  • A Self-starter with a strong desire to learn
  • Ability to work both independently and as part of a team
  • Ability to work under pressure and meet deadlines
How to apply
Qualified candidates should send a detailed letter of interest and curriculum vitae to with a copy to on or before Friday 3rd December 2021.
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